Responsibilities of the Director of Public Safety
The Campus Security Act of 1990 (AKA the Clery Act) as amended by the Higher Education Amendments of 1992, the Higher Education Opportunity Act (HEOA) of 2008, and the Violence Against Women Act (VAWA) of 2013
As an institution receiving federal financial aid the University must keep information about crime on and near its respective campuses and provide an Annual Security Report to all students and employees by October 1st each year, and to the Secretary of Education by October 15th each year. The Annual Security Report must include crime statistics, security measures and policies, and where crimes should be reported. The HEOA amended the Clery Act to modify the list of hate crimes that must be reported, and added 4 additional crimes that must be reported (larceny-theft; simple assault; intimidation; and property destruction, damage or vandalism). The VAWA amended the Clery Act further to add national origin and gender identity to the list of hate crime categories that must be reported, and to add 3 additional crimes that must be reported (domestic violence; dating violence; and stalking) starting with the October 2014 report.
Clery requires that the University have security policies that encourage accurate and prompt reporting of crimes to campus police and law enforcement agencies, and include procedures for immediate notification of emergencies and evacuation of the University. The University also must afford campus sexual assault survivors certain basic rights, including assistance notifying the police, and must have a campus sexual assault prevention program.
The University must publicize its procedures on an annual basis in a manner designed to reach students and staff, and must test annually emergency response and evacuation procedures and document the testing. VAWA also requires additional education, notice and campaign work by the institution to notify students and new employees of dangers and rights, as well as an ongoing campaign for students and faculty.
The University must send timely warnings whenever a threat to students and employees is present for the crimes (listed below) which are reported to local police or campus security authorities. Procedures must be in place on how to issue these notices. The Director of Public Safety is responsible for the following:
Preventive and Protective Services: The Director or Public Safety oversees the Department of Public Safety's protection and service to the campus community, including but not limited to:
1. Providing crime prevention programs and safety services;
2. Providing escort services;
3. Patrolling campus;
4. Maintaining the Communications Center 24 hours per day 365 days per year;
5. Responding to and investigating reported crimes; and
6. Responding to reported emergencies
Emergency Response Procedures: The Director of Public Safety maintains the Emergency Preparedness, Reporting, Response and Recovery Policy and related procedures that address the following:
1. Immediate notice to the campus community upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or staff occurring on the campus, unless issuing a notification will compromise efforts to contain the emergency;
2. Annual publication of emergency response and evacuation procedures to students and staff;
3. Annual test of emergency response and evacuation procedures;
4. Determining the appropriate campus community segment or segments to notify;
5. Determining the content of the notification; and
6. Initiating the notification system.
Memoranda of Understanding: The Director of Public Safety maintains written agreements with state or local police agencies for the investigation of alleged criminal offenses, and reports on the existence of such agreements.
Per the Higher Education Opportunity Act (HEOA) of 2008, as an institution participating in a Title IV federal student financial aid program that maintains on campus housing facilities the University must establish a missing student notification policy and related procedures. The Director of Public Safety is responsible for the following:
Investigations of Missing Students: The Director of DPS oversees the investigation of any official missing person report relating to a student. If, on investigation of the official report, the Director of Public Safety (or her designee) determines that the missing student has been missing for more than 24 hours, then DPS will
1. Contact the individual identified by such student;
2. If such student is under 18 years of age, and not an emancipated individual, contact the custodial parent or legal guardian of such student; and
3. If subclauses (I) or (II) do not apply to a student determined to be a missing person, inform the appropriate law enforcement agency.