Responsiblities of the Vice President and Chief of Staff

Federal Laws

Donee Responsibilities with Respect to Charitable Contributions
I.R.C. § 6115 provides that charities (donees) must provide timely written disclosure statements to contributors (donors) who make payments described as "quid pro quo" contributions in excess of $75.  See Quid Pro Quo Rules.

I.R.C. § 170(f)(8)(A) provides that no deduction will be allowed for the donor under I.R.C. § 170 for a contribution of $250 or more (whether in cash or property) unless the donor has a contemporaneous written acknowledgment from the charity (donee) substantiating the contribution.  See Substantiation and Disclosure Provisions. See changes to this provision effective Jan. 1, 2007 which requires the donor to keep records of all monetary contributions if they wish to claim a deduction. 

The Chief of Staff, as the primary person overseeing the Annual Cardinal's Dinner, coordinates with the Director of Planned Giving to ensure that written acknowledgments are provided to the donors.

The IRS does not *require* that 501(c)(3) organizations have a conflict of interest policy, but commencing with the forms filed for Tax Year 2008, the IRS will be asking charities about their management and governance practices.

As Secretary of the Board, distribute and collect on an annual basis signed copies of the Trustee Disclosure Statement.

Members of Congress and officers and employees of the executive, legislative, and judicial branches are barred from soliciting or accepting anything of value from anyone seeking official action from, doing business with, or conducting activities regulated by the individual's employing entity or whose interests may be substantially affected by the performance or nonperformance of the individual's official duties.

The VP and Chief of Staff is responsible for being aware of restrictions on gifts to members of Congress and staff; and for knowing the event sponsorship and other rules under this law.

Resources

Board of Trustees Conflict of Interest Policy
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 ACE memo titled What do the New Rules on Lobbying Congress Signify for Colleges and Universities?

Policies w/ Chief of Staff as RO

Bylaws

Board of Trustees

Executive Officers