DPS Administrative Assistant Responsiblities
Summary of the Law:
The Campus Security Act requires colleges to report campus crime statistics and security measures to all students and employees by October 1 of each year. Applicants must receive either a report or a notice of its availability and a brief summary of the report. Timely warnings must go out whenever a threat to students and employees is present for the crimes (listed below) which are reported to local police or campus security authorities. Procedures must be in place on how to issue these notices. Crime statistics must also be given to the U.S. Secretary of Education. Enforcement procedures and policies, as well as crime prevention and education programs must be described in the annual report. The 1992 Higher Education Amendments require a campus sexual assault prevention program.
Distribution of Annual Report:Distribution of an annual security report to all enrolled students and current employees by October 1 of each year. This can be done by direct mailing; by giving a copy directly to the students and employees; or by giving a notice with a link to the web site of the report, a brief description of the report's contents and a statement that a paper copy will be provided upon request. CUA has chosen to mail the annual security report to all enrolled students at their home address and to all employees at their campus address. The report must also be made available to any applicant for enrollment or employment upon request.
- Contents of Annual Report: The report must contain the following:
- A statement of current campus policies regarding procedures and facilities for students and others to report criminal actions or other emergencies occurring on campus and policies concerning the institution's response to such reports.
A statement of current policies concerning security and access to campus facilities, including campus residences, and security considerations used in the maintenance of campus facilities.
A statement of current policies concerning campus law enforcement, including--
(i) the law enforcement authority of campus security personnel;
(ii) the working relationship of campus security personnel with State and local law enforcement agencies, including whether the institution has agreements with such agencies, such as written memoranda of understanding, for the investigation of alleged criminal offenses; (20 USC 1092 (f)(1)(C)(ii)) and
(iii) policies which encourage accurate and prompt reporting of all crimes to the campus police and the appropriate law enforcement agencies.
A description of the type and frequency of programs designed to inform students and employees aboutcampus security procedures and practices and to encourage students and employees to be responsible for their own security and the security of others.
A description of programs designed to inform students and employees about the prevention of crimes.
Statistics concerning the occurrence on campus, in or on noncampus buildings or property, and on public property during the most recent calendar year, and during the 2 preceding calendar years for which data are available--
- Record-keeping Requirements: Institutions must retain the records on crime statistics for three years following the last year the information was included in the annual report. For example, October 1, 1997 campus security records would be kept until October 1, 2003. Effective August 14, 2008 the list of hate crimes* that must be reported has been modified to include the following crimes: larceny-theft, simple assault; intimidation, and property destruction, theft or vandalism.
Summary of the Law:
In order to operate the Public Safety police radio station, DPS must receive an FCC license to operate on a police frequency. The FCC license is renewed once every 10 years. Application for renewal is made to the Federal Communication Commission. Currently there are two licenses, one effective Jan. 17, 2004, which expires Jan. 4, 2014, and one effective Jan. 29th, 2004 with an expiration date of Jan. 29, 2014. The renewal process will start three months in advance of the expiration date, so by Oct. 2013.
- Agency License Renewal: There is an annual license (the Agency License) required for the university to operate its own police department. This license is renewed each November. Renewal application is made to the Special Officers Branch of the Metropolitan Police Department, the oversight agency within DC government for Public Safety.
- The DPS Administrative Assistant is responsible for ensuring that the Link to the Consumer info Page at http://counsel.cua.edu/StudLife/publications/consumerinfo.cfm is included in each and every Annual Security and Fire Safety Report.
- This includes both Title IX and Title IV required disclosures.
* Hate crime is defined as a crime in which the victim is intentionally selected because of the actual or perceived race, gender,religion, sexual orientation, ethnicity, or disability of the victim.
links checked and updated 04/11/11 TOL