The Catholic University of America

Responsibilities of the Administrative Assistant, Department of Public Safety

The Campus Security Act of 1990 (AKA the Clery Act) as amended by the Higher Education Amendments of 1992, the Higher Education Opportunity Act (HEOA) of 2008, and the Violence Against Women Act (VAWA) of 2013

As an institution receiving federal financial aid the University must keep information about crime on and near its respective campuses and provide an Annual Security Report to all students and employees by October 1st each year.  The Annual Security Report must include crime statistics, security measures and policies that encourage accurate and prompt reporting of crimes to campus police and law enforcement agencies, procedures for immediate notification of emergencies and evacuation of the University, and policies for where crimes should be reported.  For purposes of compliance with the University’s Higher Education Program Participation Agreements, Title IX of the Education Amendments of 1972, as well as Title IV of the Civil Rights Act, a link to the University’s Consumer Information Page at http://counsel.cua.edu/StudLife/publications/consumerinfo.cfm  must be included in each Annual Security Report.

The University must publicize its procedures on an annual basis in a manner designed to reach students and staff.  Distribution can be achieved by direct mailing, by giving a copy directly to the students and employees, or by providing a notice with a link to the web site of the report that includes a brief description of the report's contents and a statement that a paper copy will be provided upon request. The University has elected to mail the annual security report to all enrolled students at their home address and to all employees at their campus address. The report must also be made available to any applicant for enrollment or employment upon request. The Administrative Assistant within the Department of Public Safety assists the Director of Public Safety and the Captain, Crime Prevention and is responsible for the following:

Distribution of Report: Distributing the annual security report to all enrolled students and current employees by October 1st of each year.

Record-keeping: Retaining records on crime statistics for three years following the last year the information was included in the annual report. For example, October 1, 1997 campus security records would be kept until October 1, 2003.

The Communications Act of 1934

In order to operate the Public Safety police radio station, DPS must receive a Federal Communication Commission license to operate on a police frequency. The FCC license is renewed once every 10 years. Application for renewal is made to the FCC. Currently there are two licenses, one effective Jan. 17, 2004, which expires Jan. 4, 2014, and one effective Jan. 29th, 2004 with an expiration date of Jan. 29, 2014. The renewal process will start three months in advance of the expiration date, so by Oct. 2013. The Administrative Assistant within the Department of Public Safety is responsible for renewing each license.

College and University Campus Security Amendment Act of 1995 DC Law 11-63 DC Act 11-120
In order for the University to operate its own police department it must renew its Agency License each November by submitting a renewal application to the Special Officers Branch of the Metropolitan Police Department, which is the agency with within the DC Government that has oversight regarding the Department of Public Safety.  The Administrative
Assistant within the Department of Public Safety is responsible for renewing the Agency License.

Resources

Department of Education Campus Security Page

2011 The Handbook for Campus Safety and Security Reporting